Industries
AI Document Processing for Food & FMCG
The food and FMCG industry is among the most heavily regulated sectors in Europe. HACCP documentation, IFS/BRC audits, supplier certificates, hygiene reports, invoices with batch and best-before data — everything must be documented without gaps, archived with full traceability, and retrievable instantly during audits. At the same time, cost pressure is mounting across the entire value chain. feld.ai automates document processing in the food industry: from goods-receipt invoices to certification reports — EU-sovereign, GDPR-compliant, and with a complete audit trail.
Typical Documents
HACCP Documentation
Capture and archive hazard analyses, Critical Control Points, and corrective actions in structured form. feld.ai reads HACCP plans, flow diagrams, and monitoring logs, extracts limit values, responsibilities, and inspection intervals, and makes the entire HACCP archive searchable via semantic search — ready for any regulatory inquiry.
IFS/BRC Audit Reports
Automatically extract audit findings, deviations, and corrective actions from certification reports. The platform identifies major and minor non-conformities, maps them to the affected process areas, and tracks the implementation status of corrective actions — including deadline monitoring for follow-up audits.
Supplier Invoices
Match invoices against master data, batch numbers, and best-before dates. feld.ai recognizes line items, maps them to purchase orders and goods receipts, and validates prices against stored conditions. Batch numbers and expiration dates are automatically captured for full traceability.
Hygiene Certificates
Digitize analysis certificates, health reports, and cleaning protocols. From microbiological test reports and water analyses to pest monitoring logs — feld.ai extracts test results, limit value breaches, and validity periods, and alerts when certificates are about to expire.
What feld.ai Delivers
In the food industry, documentation determines market access. Without complete HACCP records, valid IFS/BRC certifications, and traceable supply chains, no manufacturer can supply to retail. At the same time, document volumes are enormous: every batch generates inspection protocols, every delivery produces shipping papers and certificates, every audit yields a comprehensive report with a corrective action catalogue. feld.ai takes over the capture, structuring, and assignment of these documents automatically — turning fragmented paper archives into a searchable, audit-ready knowledge base.
In invoice processing, feld.ai recognizes line items, matches them against purchase orders and goods receipts, and generates automatic account assignment suggestions. Particularly relevant for the food industry: the platform captures batch numbers, best-before dates, and origin information directly from the invoice and links them to the associated quality documents. This creates end-to-end traceability from the invoice back to the raw material certificate — a core requirement of EU Regulation 178/2002 and food safety standards.
For integration into existing systems, feld.ai offers interfaces to common ERP systems (SAP, Microsoft Dynamics, Sage) as well as specialized quality management systems like iqs, LIMS, or Babtec. Extracted data is delivered in the format downstream systems expect. The platform operates agentically: new documents are processed, classified, and assigned automatically. Only when deviations, missing mandatory fields, or identified risks are detected does the platform notify the responsible team member.
Why feld.ai
Complete Audit Trail
Every extraction is fully traceable — from source document to target system. feld.ai logs which data was extracted from which document, who reviewed it, and when it was handed off to the ERP or QM system. During IFS, BRC, or regulatory audits, all evidence is available immediately.
EU-Sovereign
No US cloud. No data processing outside the EU. feld.ai operates its own infrastructure in Austria and meets GDPR requirements without compromise. For food companies working with trading partners and authorities across the EU, data sovereignty is not optional — it is mandatory.
Invoice Processing with Batch Matching
Supplier invoices are not just assigned to accounts — they are enriched with batch and best-before data. Automatic matching against purchase orders and goods receipts. Price discrepancies, missing batch numbers, and expired best-before dates are flagged and escalated — before the invoice is approved for payment.
Related Solutions
Invoice Capture & Processing — Automatic account assignment, duplicate detection, and ERP integration across all industries.
Compliance Documentation — AI agent for automated review of regulations, deadlines, and approvals.
Document Classification — Automatically recognize, classify, and route incoming documents to the right processes.
Frequently Asked Questions
How is HACCP documentation processed?
feld.ai reads HACCP plans, flow diagrams, and monitoring logs, extracting limit values, responsibilities, and inspection intervals. The entire HACCP archive becomes searchable via semantic search — ready for any regulatory inquiry or internal audit.
Can IFS/BRC audit reports be evaluated automatically?
Yes. feld.ai identifies major and minor non-conformities in certification reports, maps them to affected process areas, and tracks the implementation status of corrective actions — including deadline monitoring for follow-up audits.
How does batch matching work for invoices?
feld.ai captures batch numbers and best-before dates directly from supplier invoices and links them to associated quality documents and goods receipts. Missing batch numbers or expired best-before dates are detected and escalated.
How does feld.ai support traceability?
The platform links invoices, delivery notes, quality certificates, and batch data into a continuous traceability chain — from the invoice back to the raw material certificate. This meets the requirements of EU Regulation 178/2002 and common food safety standards.
Where is data hosted?
All data is processed and stored on dedicated servers in Austria. No US cloud provider, no data sharing with third parties. GDPR-compliant with a complete audit trail. On-premises installation is available on request.